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Program Assistant

Company: Saint Francis Community Services
Location: Garden City
Posted on: November 22, 2021

Job Description:

The Program Assistant will provide clerical support to the office staff so they can support the needs of the clients. Ensures office organization. > Provides clerical support for the staff in their office including: typing correspondences, distributing and sorting mail > Schedules appointments as needed > Answers telephones, takes messages, and greets guests > Assures messages are distributed to correct employee > Notifies employee when they have a guest/client in the office > Updates phone list as changes occur > Reviews, codes & sends bills to accounts payable in a timely manner > Ensures that petty cash balances at end of month > Gathers, reviews, and maintains client information for files and assures compliance standards are met > Purchases and maintains office inventory > Ensures office is organized and runs smoothly > Takes minutes at staff meetings, types minutes and distributes to all office staff > May schedule driver transports, track drivers schedules > Notifies drivers and CM of changes and cancellations to transport times > Ensures that drivers have left vehicles clean and filled with gas > May schedule preventative maintenance for vehicles > Implements SFM policies and follows directives as required. Follows and adheres to all pertinent SFM Standard Operating Procedures (SOP's), rules, personnel policies and procedures; related accreditation and licensure standards; and federal, state and local rules, statutes, regulations, and contractual terms > Is knowledgeable of and follows all safety procedures > Reports unusual incidents through appropriate Risk Management, clinical and safety channels > Ensures clients' rights are protected We are an equal opportunity employer.

Keywords: Saint Francis Community Services, Wichita , Program Assistant, Other , Garden City, Kansas

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