Purchasing & Contracts Manager

Company: Envision, Inc.
Location: Wichita
Posted on: September 4, 2020

Job Description:

POSITION SUMMARY Responsible for all daily operations of the Base Service Store Purchasing Department including purchasing, pricing, customer service, inventory management, distribution, sales, vendor negotiations, contract administration, marketing and point-of-sale system administration. In addition, the Purchasing and Contracts Manager is responsible for using analytical methods and a variety of tools to understand, predict, improve and support procurement and sales. Furthermore, the manager will be responsible for other projects within the Envision Xpress Base Service Centers located on military bases, the Defense Logistics Agency (DLA), General Services Administration (GSA) contracts and 4th Party Logistics (4PL) programs. KEY RESPONSIBILITIES/ESSENTIAL FUNCTIONS INCLUDE

• Manage all aspects of customer service (internally and externally), including customer and supplier relations and problem resolution; ensure compliance with established organizational policies, as well as federal, state and local regulatory agencies.
• Oversee, research and identification of best buy suppliers. Provide guidance to team to ensure continual analysis of the most efficient ordering process, vendor performance and pricing to attain best value. Ensure the purchasing team seeks new vendors and modifies the ordering process and vendor selection for efficiency as needed.
• Ensure that all required contractual terms and conditions are met by overseeing Special Contract Bidding.
• Follow up with store managers to ensure that open contracts are worked by managers and Purchasing Department in order to resolve issues with delinquent contracts.
• Supervise direct reports in the following:
  • Negotiation and administration of contract terms
  • Compilation and analysis of statistical data in order to support procurement activities
  • The purchasing for procurement of all items for resale
  • Negotiation of prices with vendors to ensure best pricing in order to maintain or increase net margins
  • Processing of Requests for Quotations
  • Maintain a safe and clean work environment by educating and directing personnel on the use of all control points, equipment, and resources; maintain compliance with established safety policies and procedures.
  • Evaluate and administer performance management of direct reports, providing regular feedback, coaching and training on objectives and improvements needed.
  • Maintain a high level of professionalism and ethical behavior in all interactions with internal and external customers.
  • Assist Accounting Department with invoice discrepancies and customer collection efforts.
  • Provide reporting and analysis to help manage assortments and execute pricing syndication and promotions.
  • Supply reseller required data files to coordinate the pricing within time commitments agreed upon by Sales.
  • Perform procurement support by performing a wide variety of standard and specialized procurement activities through the application of innovative and creative techniques.
  • Maintain all catalog files (both spreadsheets and operating systems) for Envision Xpress Ecommerce Web site, GSA, and DLA contracts. Ensure all data is accurate and up to date.
  • Coordinate with GSA and DLA Contract Administrators to submit adds, changes, and delete modifications for catalogs.
  • Facilitate, support and manage all activities related to current contracts on DLA and GSA platforms. This includes development and management of new contracting vehicles for DLA, GSA, and any new government contracting venues.
  • Negotiate, award and administer contract terms and conditions of a highly critical and complex nature while complying with established organizational policies, as well as federal, state and local regulatory agencies.
  • Utilize quantitative skills to compile and analyze statistical data in order to support business execution. Identify cost savings opportunities and collaborate with leadership to determine best pricing matrix to improve overall margins while remaining competitive in the channels we serve.
  • Evaluate usage patterns with sales forecast information to establish reorder point levels. Calculate and provide forecast information to leadership, the purchasing team and suppliers as needed.
  • Resolve pricing, quality, quantity and freight discrepancies on any purchases. Help implement a system to closely monitor these discrepancies.
    • Flexibility to perform other duties as assigned. Qualifications JOB REQUIREMENTS INCLUDE Education:
      • Bachelors degree in business administration or related field preferred; however, a combination of education and experience wherein the skills and abilities to perform the responsibilities and functions have been adequately demonstrated is acceptable. Experience:
        • Minimum of 7 years previous experience in purchasing and/or government sales required with a strong emphasis on government contracting preferred.
          • Three years previous supervisory experience required.
          • Data analysis experience required.
          • Advanced Excel and database experience required.
          • Prior Counterpoint SQL experience required.
          • Cost accounting, Electronic Data Interface (EDI) experience helpful.
          • Retail industry purchasing experience a plus. Knowledge/Skills:
            • Negotiation skills with major purchasing contracts required.
            • Strong creative, strategic, analytical, organizational and interpersonal skills.
            • Advanced skill in Microsoft Office Suite, most notably Excel, as well as internet usage and business websites.
            • Strong problem solving skills, including a collaborative approach and ability to manage through influence.
            • Excellent verbal and written communication skills.
            • Ability to work independently, take initiative and conceptualize/execute projects
              • Good organization and attention to details.
              • Good aptitude for figures and detailed record keeping practices.
              • Manage multiple priorities and deadlines simultaneously.
              • Effectively interact with internal and external customers, establishing and maintaining productive relationships while representing the mission of Envision.
                
                Licenses/Certifications:
                • Professional Purchasing Certification such as Certified Professional in Supply Management (CPSM) or Certified Professional Purchasing Manager (CPPM) preferred. SUPERVISORY RESPONSIBILITIES Total Number of Employees Directly Supervising: 3 Number of Subordinate Supervisors Reporting to Position: 0 VISION REQUIREMENTS INCLUDE (check one) Can be performed with or without assistive technology: X Required to perform activities such as: preparing/analyzing data/figures; viewing a computer screen; reading; inspecting small objects for defects; using measuring devices; and/or assembling parts with close eye contact. ___ Required to perform activities such as: operating machinery and/or power tools at or within arms reach; performing non-repetitive tasks such as carpentry work or repairing machinery. ___ Required to review/inspect own assigned work, the work of others, or facilities or structures. Requires normal (or corrected to normal) vision/acuity: ___ Required to operate motor vehicles and/or heavy equipment such as forklifts. COMMENTS Envision, Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without illegal discrimination because of race, color, sex, age, gender identity, disability, religion, citizenship, national origin, ancestry, military status or veteran status, marital status, sexual orientation, domestic violence victim status, predisposing genetic characteristics and genetic information, and any other status protected by law. Envision employs and advances in employment individuals with disabilities and veterans, and treats qualified individuals without discrimination on the basis of their physical or mental disability or veteran status. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions. This position description is intended to convey generally the duties of this job. It is not an all-inclusive listing of duties, and it is not a contract, expressed or implied.

Keywords: Envision, Inc., Wichita , Purchasing & Contracts Manager, Professions , Wichita, Kansas